Microsoft Outlook

Tips with using Microsoft Outlook and email

Using Email Templates

Source: Create an email message template - Microsoft Support

Use case: Reuse text you often use in emails from a save template

Alternative method to saving email templates

Source: Correspondence with June M at work

• In Outlook, create a new message and format it as a template. Save it as a draft
• Open the draft message, use file > save as, then choose format type as “Outlook Template”
• The file manager should save the template automatically to $env:APPDATA\Roaming\Microsoft\Template which is the user’s app data folder like C:\Users\myusername\AppData\Roaming\Microsoft\Templates on Windows.
• You can reuse templates saved in the folder in the Outlook desktop application

Finding the Folder that Contains a Message

Source: Correspondence with Jim M at work

If you’ve ever tried to find a folder you’d created in Outlook.

Use Case:

• You go to a file or retrieve an email message in Outlook and can’t remember the name of the subfolder you put it in, or you can’t remember the location of the subfolder.
• Outlook allows you to search messages and can tell you the name of the folder where they’re stored, but it doesn’t show the folder path, where it’s located.

If you want to know the exact full folder path of a message, find the message via Advanced Find.

1. Double click on the message to open it in its own window.
2. Open the Advanced Find feature via the keyboard shortcut CTRL+SHIFT+F
3. The “Look in” field will reveal the folder name to you and clicking on the Browse button will show you where in that is exactly in your folder hierarchy.

Via Advanced Find, you can determine the exact folder path of an opened message.